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​Career Site Instructions

Supervisors

Below you will find quick instructions for the most asked about items supervisors need to do in the Career Website when hiring student workers.   
 

Supervisor - Creating a user name and password

  • https://careers.providence.edu/hr

  • Create User Account (left hand side)
  • Answer questions, click approve and then continue
  • Wait for email confirmation before logging back in
 

Supervisor - Posting a NEW job

  • https://careers.providence.edu/hr

  • Create Requisition/Posting (left hand side)
  • Click on From Template
  • Under Position Title scroll down to Scratch Template (student) or Scratch Template (Graduate Assistant) depending on the population you are hiring for, then click Search
  • Click Create
  • Answer all questions
  • The 4 digit job title code is your departments four digit org #
  • The 2 digit job title code is listed within the Pay Rate & Wage Scale form
  • Click here for Pay Rate & Wage Scale information
  • Click on Continue to Next Page
  • Click Add a Question, if desired, to add specific questions to your posting
  • Continue to Next Page
  • Choose submit Posting to Financial Aid for Review
  • Click Continue
  • Click Confirm

 
Supervisor - Reposting an EXISTING job

  • Log into https://careers.providence.edu/hr
  • Click From Previous  (under Requisitions/Postings, Create Requisition/Postings)
  • Under Position Title select the position title you want from the scroll bar
  • Example -  Office of Financial Aid – Office Assistant
  • Click Search
  • Click Create
  • Update posting information
  • Example – posting date, pay rate
  • Click Continue to Next Page (three separate times)
  • Click Submit Posting to Financial Aid for Review
  • Click Continue
  • Click Confirm

 

Supervisor - How to change a hiring status

  • Log into https://careers.providence.edu/hr
  • Go to Requisitions/Postings and click on Active Postings
  • Enter username and password and click on Login
  • You will see your job posting (department name and position title)
  • Click on view underneath
  • Under Applicant Tab you will see student applicant names
  • Within each column there is a status tab for each student
  • Click on Change Status for each student who applied for the position
  • To do several changes at a time - check the box “All/None” row for each applicant that you wish to change and then click the button labeled Change Multiple Applicant Statuses
  • Update
  • Click on Continue to confirm page
  • Click on Save status changes
  • The Office of Financial Aid will change the status of the student to “Hired” once the student has submitted all required paperwork
 

 Students - How to apply to a hidden job posting

 

 

 

 

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