​Career Site Instructions

Supervisors

Supervisor - Creating a user name and password

• https://careers.providence.edu/hr

• Create User Account (left hand side)
• Answer questions, click approve and then continue
• Wait for email confirmation before logging back in

Supervisor - Posting a NEW job

• https://careers.providence.edu/hr

• Create Requisition/Posting (left hand side)
• Click on From Template
• Under Position Title scroll down to Scratch Template (student) or Scratch Template (Graduate Assistant) depending on the population you are hiring for, then click Search
• Click Create
• Answer all questions
• The 4 digit job title code is your departments four digit org #
• The 2 digit job title code is listed within the Pay Rate & Wage Scale form
• Click here for Pay Rate & Wage Scale information
• Click on Continue to Next Page
• Click Add a Question, if desired, to add specific questions to your posting
• Continue to Next Page
• Choose submit Posting to Financial Aid for Review
• Click Continue
• Click Confirm

 

Supervisor - Reposting an EXISTING job

• Log into https://careers.providence.edu/hr
• Click From Previous  (under Requisitions/Postings, Create Requisition/Postings)
• Under Position Title select the position title you want from the scroll bar
• Example -  Office of Financial Aid – Office Assistant
• Click Search
• Click Create
• Update posting information
• Example – posting date, pay rate
• Click Continue to Next Page (three separate times)
• Click Submit Posting to Financial Aid for Review
• Click Continue
• Click Confirm

Supervisor - How to change a hiring status

• Log into https://careers.providence.edu/hr
• Go to Requisitions/Postings and click on Active Postings
• Enter username and password and click on Login
• You will see your job posting (department name and position title)
• Click on view underneath
• Under Applicant Tab you will see student applicant names
• Within each column there is a status tab for each student
• Click on Change Status for each student who applied for the position
• To do several changes at a time - check the box “All/None” row for each applicant that you wish to change and then click the button labeled Change Multiple Applicant Statuses
• Update
• Click on Continue to confirm page
• Click on Save status changes
• The Office of Financial Aid will change the status of the student to “Hired” once the student has submitted all required paperwork

 Students - How to apply to a hidden job posting

• Log into https://careers.providence.edu
• Create student application (only if you don't have a current application created)
• Save and confirm application
• Bring your student employment paperwork to Office of Financial Aid
• Once received we will match your application to the hidden posting