Navigate Up
Sign In

Academic Policies and Grading

 
For complete policies, refer to the School of Continuing Education catalog.​
 

Course Cancellation

Any course may be cancelled because of insufficient registration or any other reason deemed appropriate in the absolute discretion of Providence College. This decision is made by the SCE dean.

 

Weather Cancellation

In case of inclement weather or emergency, a decision will be made to cancel classes for that evening and broadcast on the college website and weather line: 401-865-1012.

 

Withdrawing from a Course

The deadline to withdraw from a class or to change from credit/audit is noted in the SCE academic calendar.  Students must formally withdraw from courses with the SCE office in writing (by fax, email or in-person). Ceasing to attend the class or informing the instructor does not constitute an official withdrawal. Failure to withdraw will result in an NF grade which will negatively affect a student's grade point average.

Student Conduct

SCE students must comply with Providence College Guidelines and Policies, as outlined in the Student Handbook, found on the Providence College Web site. College regulations include but are not limited to: the Providence College Code of Student Conduct; the alcohol and drug policy; the care and use of College property policy; and the sexual harassment policy. Unfamiliarity with institutional regulations or rules is not grounds for excusing infractions. Students who are involved in violations of College conduct guidelines or commonly accepted standards of behavior while on campus will be subject to disciplinary proceedings by the College.

 

Grading Policies

 

 

Accessing Final Grades and Transcripts

 
  1. Log onto CyberFriar
  2. Enter your nine digit Banner ID, and Personal Pin. Click on Student Services and Financial Aid Menu.
  3. View Mid Term, Final Grade or Academic Records. Select the appropriate term and course.
  4. Exit CyberFriar by clicking on "Exit" at the top right of the page. For maximum security, you should always close your browser.
 

Grading

 

The student’s grade point average (GPA) are based on quality grade points. They are the measure of the quality of the course work completed, while credit hours are the measure of each course’s weighted value. The cumulative grade point average includes all courses in the student’s Providence College academic record and is the total number of quality points earned divided by the total number of averaged credit hours (Transfer credit does not factor into the Providence College GPA).

 

Providence College uses the following scale to determine grades and corresponding grade point averages for courses offered by the School of  Continuing Education:

 

A Superior 4.00 points per each credit hour completed

A- 3.67 points per each credit hour completed

B+
Very Good 3.33 points per each credit hour completed

B
Good 3.00 points per each credit hour completed

B-
2.67 points per each credit hour completed

C+ Above Average 2.33 points per each credit hour completed

C Average 2.00 points per each credit hour completed

C- 1.67 points per each credit hour completed

D+ Passing 1.33 points per each credit hour completed

D Low Passing 1.00 points per each credit hour completed
 
D- 0.67 points per each credit hour completed

F Failure 0.00 points per each credit hour completed

P (Pass) Passing in Pass/Fail Course; this grade is not computed in the GPA.

AU (Audit) Student attends class in non-credit capacity; this grade is not computed in the GPA.

I (Incomplete) Incomplete; becomes “NF” if not completed by mid-semester date of the following semester.

NA (Never Attended) Instructor reported that enrolled student never attended course.

NF (Not Finished) Course not finished within required time; this grade is computed as an “F.”

NM (No Mark) Instructor has not submitted grade; becomes “NF” if not resolved by mid-semester date of the following semester.

R (Repeated course) Courses designated as “repeat” courses will calculate only the most recent passing or failing grade in the GPA. Earlier attempts will be clearly noted on the transcript as excluded from GPA calculations. Both the original and subsequent grades will be noted on the official academic record.

WD (Withdrawal) Approved withdrawal from a course; this grade is not computed in the GPA.

E (Non-averaged course) Course with “E” in front of letter grade; designates that course is not computed in the GPA.

 

Dean’s List

A student in good academic standing (defined as a cumulative GPA of 2.0 or above) who, at the end of a term (fall, winter/spring, or summer), has attained an average of 3.25 or higher and no grade less than “C,” and has carried a minimum of nine credit hours, is placed on the Dean’s List for that term. A student must be enrolled in a degree program.

 

Incomplete Grades

School of Continuing Education students have until the mid-semester date of the following semester* to complete requirements for any course in which a grade of “I” is given, unless a written agreement signed by the student, the faculty member, and the dean and filed in the SCE office by the end of the current exam period stipulates a different time frame. Until that time, the GPA will be calculated on the basis of the completed courses (although Dean’s List placement and scholarship considerations may depend upon completion of all courses before that date). After the deadline, any remaining “I” grade will be recorded as an “NF,” which will earn 0.00 quality points per credit hour in the GPA (the same as an “F”). After this time, an “NF” can be changed to another (standard) grade only at the request of the faculty member and with the approval of the Dean.

 

*The deadlines for incompletes in summer will be mid-semester of the following fall semester and for wintersession, the mid-semester date of the spring semester.

 

Academic Integrity
 

 

All acts of academic dishonesty (including but not limited to plagiarism, collusion and cheating) are subject to an appropriate penalty. Students are expected to understand this policy and to exercise diligence in following it. If the instructor is convinced that an act of academic misconduct has occurred, he or she shall impose an appropriate sanction in the form of compensatory course work, a grade reduction, or a failing grade, consistent with the academic integrity policy of the course. The sanction should reflect the gravity of the infraction and the instructor’s assessment of the student’s intent. The instructor will inform the Dean of the School of Continuing Education of this action. The dean may impose additional penalties based on the incident. Egregious offenses and/or second offenses against academic honesty render the student liable for dismissal from the College. Procedures for appeal are the same as those for appeal of grades and are heard by the SCE Appeals Committee.

 

 

Confidentiality of Student Educational Records​/FERPA Guidelines​

Academic Grievance Policy

The purpose of this policy is to provide students enrolled in the School of Continuing Education with a fair and timely resolution process at the most proximate level—as close to the source of concern—as possible. The following procedures should be used by a student who wishes to appeal a final course grade or to file an academic grievance. In some cases, a student’s grievance may be more appropriately addressed by another College grievance procedure; for example, a student who believes that he or she has experienced discriminatory harassment may be advised to follow the grievance procedures provided in the College’s anti-harassment policy. Other than the appeal of a final course grade, circumstances in which a student may have cause to file an academic grievance include the following: the student claims that an instructor has failed to follow applicable College policies to the detriment of the student; or, the student claims that an instructor has habitually treated the student in an arbitrary or capricious manner to the student’s detriment. These procedural steps do not preclude the student and instructor from attempting to resolve the matter at any time during the grievance process. The time frames provided for resolving the grievance may be adjusted for compelling reasons with an explanation and notice to the student and instructor. Once a student contacts an instructor regarding a grievance, all academic records that may be relevant to the grievance should be retained until the matter is resolved.
 

Clarification Regarding Academic Grievances
A student bears the responsibility for proving that a final course grade is incorrect. Instructors exercise professional judgment regarding academic matters, consistent with applicable College policies, and the School of Continuing Education will not normally intervene or overrule the instructor at the request of a student who, for example, claims that an instructor’s standards are too high, that assignments are unreasonable, or that other course-related practices or expectations applied to the class as a whole  (e.g., an instructor’s policy regarding attendance  or missed deadlines) are unfair.
 

 
Informal Attempts to Resolve the Grievance
1. The School of Continuing Education encourages reciprocal and respectful dialogue between the student and an instructor when there is a disagreement about a final grade or other academic decision. Accordingly, prior to filing a formal grievance and as soon as possible after the final grade is posted or the decision is made, a student must make a reasonable attempt to resolve the issue by communicating his/her concerns directly to the instructor (preferably in a meeting) and seeking clarification for the final grade or decision. Whenever possible, the instructor should respond to the student within ten (10) business days of receipt of the student’s inquiry.
2. If the student is not satisfied with the instructor’s response, if the student does not receive a timely response, or if the student is unable to contact the instructor owing to retirement, sabbatical, or other compelling reason, the student may attempt to resolve the grievance by discussing it (preferably in a meeting) with the Dean of the School of Continuing Education (or dean’s designee) within the first two weeks of the semester or term subsequent to the semester in which the aggrieved decision occurred. The Dean (or designee) should respond to the student within ten (10) business days of receipt of the student’s inquiry
 
3. If a satisfactory resolution is not reached after the informal attempts are made, the student may file a formal, written complaint with the School of Continuing Education Appeals Committee, as outlined in the following information.
 

Formal Attempt to Resolve the Grievance: Academic Appeals Committee
Appeals of academic grievances and other academic issues are addressed by the School of Continuing Education Appeals Committee. The Committee consists of the Faculty Senate representative to SCE, who serves as its chair; two Providence College faculty members, plus an alternate; a student member of the School of Continuing Education, plus an alternate; and a representative from the Providence College administration. A member of the Committee shall recuse him or herself from service in situations where there is a conflict of interest in fact or the appearance of a conflict of interest; this member will be replaced by the Committee’s alternate faculty or student alternates, respectively. The Committee, when appropriate, shall seek the aid of qualified personnel, either from within or outside the Providence College academic community.
 

 
 1. A student who has been unable to resolve the grievance through informal attempts may file a formal, written complaint with the chairperson of the Appeals Committee prior to the mid-semester date of the semester subsequent to the semester in which the aggrieved decision occurred, including summer. The written complaint should be as complete and factual as possible, with details regarding the specific nature of the grievance and the specific steps taken by the student to attempt resolution; a copy of all correspondence and other related material should be submitted with the complaint. Every reasonable effort will be made to preserve confidentiality.
2. Immediately upon receipt of the formal complaint, the chairperson of the Appeals Committee will notify the instructor and provide him/her with an opportunity to submit a written account of the disputed matter.
3. Whenever possible, the Committee will convene, investigate and deliberate within fifteen (15) business days of receipt of the formal complaint. After it reviews written submissions, the Committee will provide the student with an opportunity to present his/her complaint. The Committee will also interview the instructor against whom the complaint is made, and other members of the College community as deemed necessary. Members of the College community asked to provide information are mandated to cooperate with the Committee. The Committee’s deliberations and the hearing will be closed to persons other than those who are directly involved.
4. Within five (5) business days of the final hearing, the Committee will communicate in writing its findings and recommendation(s) to the student and the instructor, with a copy to the School of Continuing Education dean (or dean’s designee). If the Committee determines that the student’s grievance should be denied, the decision is final and the matter will be considered closed. If the Committee determines that the student’s grievance has merit and the instructor adopts and implements the Committee’s findings and recommendation(s), the matter will be considered closed.
5. If the Committee determines that the student’s grievance has merit and the instructor declines to adopt and implement the Committee’s findings and recommendation(s), the Committee will submit the grievance file, with its findings and recommendation(s), to the provost and senior vice president for academic affairs for consideration. The provost/vice president for academic affairs, who may consider the matter on written submission alone, will communicate his/her decision in writing to the student and the instructor, with a copy to the school dean (or dean’s designee) within ten (10) business days of receipt of the grievance file. The decision of the provost/vice president for academic affairs will either uphold the recommendation(s) of the Committee in total or in part, or reverse the recommendation of the Committee, or return the case to the Committee for reconsideration. The decision of the provost/academic vice president shall be final.
 

 
Academic Dismissal

Students enrolled in a degree program in the School of Continuing Education are dismissed for academic deficiency when the student’s cumulative grade point average (GPA) is below 1.80 for two consecutive semesters OR when the student’s cumulative grade point average (GPA) is below 1.80 after the student has earned 12 hours. An academic dismissal becomes part of the student’s official record and is reflected on the student’s official transcript.
 
 
Appeals of Academic Dismissal
Appeals of dismissal and other academic issues are addressed by the School of Continuing Education Appeals Committee. A student dismissed from the School of Continuing Education by reason of academic deficiency has the right to a hearing before the Appeals Committee to appeal his or her dismissal if the student believes the dismissal is improper. The Committee consists of the Faculty Senate representative to SCE, who serves as its chair; two Providence College faculty members, plus an alternate; a student member of the School of Continuing Education, plus an alternate; and a representative from the Providence College administration. A member of the Committee shall recuse him or herself from service in situations where there is a conflict of interest in fact or the appearance of a conflict of interest; this member will be replaced by the Committee’s alternate faculty or student alternates, respectively. A request for an appeal must be made in writing to the chairperson of the Appeals Committee within the timeframe noted in the letter of dismissal. The appeal must include the specific reasons why the dismissal is unwarranted, and should be as complete and factual as possible; a copy of all related material should be submitted with the appeal. Failure to appeal within the time frame stated will, under all but the most extraordinary circumstances, disallow such appeal.
 
 
 
Whenever possible, the Committee will convene, investigate and deliberate within fifteen (15) business days of receipt of the student’s appeal. After it reviews written submissions, the Committee will provide the student with an opportunity to present his/her complaint. The Committee will also interview other members of the College community as deemed necessary. Members of the College community asked to provide information are mandated to cooperate with the Committee. The Committee’s deliberations and the hearing will be closed to persons other than those who are directly involved.
 
 
 
Within five (5) business days of the final hearing, the Committee will communicate in writing its findings and recommendation(s) to the student with a copy to the Dean of the School of Continuing Education (or dean’s designee). If a student appeals the dismissal decision, and the committee grants the appeal, the student will be permitted to return to the School of Continuing Education as an enrolled student in the following fall or spring semester. However, certain conditions may be imposed. If a student appeals the dismissal decision and the committee does not grant the appeal, the dismissal decision is final. In this case, the committee would consider the student’s petition for reinstatement, should there be one.
 
 
 
Petition for Reinstatement
A student dismissed from the School of Continuing Education by reason of academic deficiency has the right to file a petition for reinstatement. A petition for reinstatement must include the specific reasons why the petition has merit, and should be as complete and factual as possible, with a copy of all related material. The petition must be filed in writing to the chairperson of the Appeals Committee within the time frame noted in the letter of dismissal; otherwise, the petition will not be heard absent extraordinary circumstances.
 
 
 
Whenever possible, the Committee will convene and deliberate within fifteen (15) business days of receipt of the student’s petition. Within five (5) business days of the deliberations, the Committee will communicate in writing its decision to the student with a copy to the Dean of the School of Continuing Education. On a petition for reinstatement, the Appeals Committee may, at its discretion, (a) allow a student who has been dismissed to be reinstated in good standing in the School of Continuing Education during the following fall or spring semester; or (b) choose to reconsider the petition for reinstatement if and when the student provides evidence of specified academic achievement through course work either as a non-degree student in the School of Continuing Education or at another institution. “Good standing” is defined as a cumulative GPA of 2.0 or above. Alternatively, the Committee may allow a student to be reinstated conditionally as long as the student is making reasonable progress toward his/her degree. “Reasonable progress” is defined as maintaining a 2.00 cumulative GPA for two consecutive semesters or after earning 12 hours, as monitored by the dean or designee, until the student has achieved good academic standing.
 
 
 
If the Appeals Committee requires course work at another institution, or at the School of Continuing Education as a non-degree student, these courses will be reviewed on a case-by-case basis to determine whether they can be applied toward the student’s degree requirements. The right to petition for reinstatement is limited to two academic dismissals. Students incurring a second dismissal must attend another institution, or enroll in the School of Continuing Education as a non-degree student, for at least one semester before petitioning for reinstatement. A petition for reinstatement may not follow a third dismissal.

Curriculum Changes and Continuous Enrollment

A degree candidate has the right to graduate under the requirements that existed at the time of his or her matriculation as long as continuous enrollment has been maintained. Continuous enrollment means that a student does not allow a 12-month period to pass without taking at least two courses during that period.

Interrupted Program of Study

If a student engaged in undergraduate study leaves the College for a significant period before completing the degree, courses will be counted toward the program of study only when the period of time between the last and present (or new) enrollment does not exceed 10 years.
 
 
In special circumstances, courses completed more than 10 years previously may, at the discretion of the appropriate dean, be counted toward a degree if, in the judgment of the dean, the College’s curricular requirements and the content of those courses have not undergone significant change during the period of interrupted study. Courses completed 10 or more years previous to any current enrollment will not be counted in the student’s grade point average unless the appropriate dean has made specific course exemptions from this policy.
 

Immunization Record Policy

Rhode Island law requires that all students enrolled full-time (twelve credit hours or more) demonstrate that they are up-to-date on certain immunizations. To comply with this law, Providence College policy requires all full-time students to submit an Immunization Record to the College. Forms are available in the SCE Office and must be completed by a physician. A student enrolled recently as a full-time student at another college may be able to obtain the immunization record from the previous school.
Catholic and Dominican

What does it mean to be a Catholic and Dominican college? We invite you to explore this question and the distinctive mission of Providence College.
About Providence College's Catholic and Dominican Identity