SAIL

Reserving Space

It is important for student organizations to find an available location (and alternate locations) for an event before moving further with planning.

In order for a student organization to reserve campus facilities (including the Slavin Center and lawn, McPhail’s, classrooms, and athletic facilities) for a meeting or activity, an online Space Reservation Request must be completed and submitted at least two weeks prior to the proposed event date (see http://internal/resource25/space_requests.htm for more information).

All outdoor events must have a rain location or date. This is especially important for event planning during the spring semester, when the weather is most unpredictable. No event will be approved
without an alternative plan for inclement weather.

Once a reservation request has been made on the Resource 25 system, edits may only be made if the event is listed as “pending.” Changes to be made after an event has already been confirmed must be completed by contacting our Central Reservationist directly at x2070. All event cancellations must be made no later than 24 hours in advance of the event. The SAIL Office, Vice President and Associate Vice President of Student Affairs Administration reserve the right to cancel any event based on weather, safety concerns, or noncompliance with campus policies.

To create a Resource25 account, please email vmoschou@providence.edu.

To access Resource25 from off-campus, please visit https://pcspace.providence.edu/r25_wv/.  To log in to submit a reservation request, click on the link above and then on "My Workflow".