Bylaws of the Northeastern Section of the Mathematical Association of America
ARTICLE I Name and Purpose
1. The name of this Section shall be the Northeastern Section of The Mathematical Association of America, Inc., herein referred to as "Section."
2. The Mathematical Association of America, Inc. shall herein be referred to as "national organization."
3. The purpose of this Section shall be to assist in the improvement of education in the mathematical sciences at the collegiate level by carrying out the purposes of the national organization within the territory of the six New England States (Maine, New Hampshire, Vermont, Massachusetts, Rhode Island, and Connecticut), and the four Canadian Provinces of New Brunswick, Newfoundland, Nova Scotia, and Prince Edward Island.
ARTICLE II Membership
1. The membership of the Section shall be limited to: a)members of the national organization whose mailing address is in the territory defined in Article I, Section 3, unless the national organization has notified the Section otherwise; b) members of the national organization who have become members of this Section by petitioning the Committee on Sections for reassignment, in accordance with Article VI of the Bylaws of the national organization; c) members of the national organization residing in territory not included in any Section of the organization who notify the national organization that they wish to be members of this Section.
ARTICLE III Officers
1. The officers of this Section shall be Chairperson, Vice-Chairperson, and Secretary-Treasurer.
2. The Executive Committee of the Section shall consist of the officers of the Section, the Section Governor, the immediate Past-Chairperson, the Two-Year College Representative, and the Newsletter Editor.
3. The Advisory Council of the Section shall consist of the Chairpersons of all ad-hoc Committees and special appointees made by the Executive Committee.
4. Each member of the Executive Committee and the Advisory Council must be a member of the national organization and of this Section.
5. The election process shall be as follows:
a. The Vice-Chairperson, Secretary-Treasurer, and Two-Year College Representative shall be elected in even numbered years at the regular Fall meeting of the Section and shall assume office upon the adjournment of that meeting;
b. The Vice-Chairperson succeeds to the position of Chairperson in odd numbered years at the regular Fall meeting of the Section and shall assume the office upon adjournment of that meeting;
c. The Chairperson and Vice-Chairperson shall not succeed themselves, nor can the Chairperson succeed to Vice-Chairperson, but the Secretary-Treasurer and Two-Year College Representative shall be eligible for immediate re-election.
6. The nomination procedure for Section officers and Two-Year College Representative shall be as follows:
a. The Chairperson will appoint a Nominations Committee to recommend a slate of nominees for each position;
b. Other nominations may be made by any member of the Section at the time of the election.
7. The duties of the Section officers shall be:
a. The Chairperson shall preside at each regular meeting of the Section and at each meeting of the Executive Committee of the Section. The Chairperson shall have general charge and shall execute the affairs of the Section. The Chairperson shall appoint committees of the Section and be an ex-officio member of each committee, unless directed otherwise by the membership of the Section at a regular Section meeting, or unless otherwise indicated in these Bylaws.
b. The Vice-Chairperson shall assist the Chairperson in executing the affairs of the Section. The Vice-Chairperson shall assume all the duties of the Chairperson should such a need arise, and shall be charged with maintaining official relations with other mathematical and related scientific societies.
c. The Secretary-Treasurer shall keep all the books, accounts and records of the Section, including minutes of regular meetings of the Section and of meetings of the Executive Committee and the official correspondence of the Section. The Secretary-Treasurer shall receive all monies paid into the Section for membership fees and dues and all other purposes, and shall deposit such monies in a bank to the account of the Section, and shall maintain proper and accurate books of account of the Section monies. The Secretary-Treasurer shall pay all bills of the Section out of the Section funds after these have been approved by the Chairperson.
8. The Executive Committee shall conduct the affairs of the Section between regular meetings of the Section membership. It is empowered to fill any vacancy among the members of the Executive Committee of the Section by appointment of a member of the Section to serve until the next regular Fall meeting at which an election takes place, unless the Bylaws of the national organization provide otherwise as is true for the Section Governor.
9. The Advisory Council will meet with the Executive Committee upon invitation in order to offer advice on areas of mutual concern.
ARTICLE IV Meetings
1. The Section shall hold at least one regular meeting each year.
2. The time and place of regular meetings shall be decided by the Executive Committee.
3. Programs for all regular meetings shall be arranged by the Chairperson and an ad-hoc Committee on Arrangements appointed by the Chairperson.
4. The Section may hold special meetings, the time and place of which shall be determined by the Executive Committee.
5. The members present at any regular or special meeting shall constitute a quorum, provided the members of the Section have been notified of such meeting at least fifteen days in advance.
ARTICLE V Registration Fees
1. A registration fee shall be charged at the regular meetings of the Section, and under the discretion of the Executive Committee may be charged at special meetings.
2. The assets of the Section shall be used exclusively to further the purposes of the Section, and in the event of the dissolution of the Section, the assets remaining will be turned over to the national organization to be used for a purpose consistent with the Bylaws of that organization.
ARTICLE VI Amendments
1. These Bylaws may be amended by a majority of the votes cast by the members at any regular meeting of the Section and are subject to approval by the Board of Governors and the Committee on Sections of the national organization.
2. A proposed amendment shall be submitted in writing by the Secretary-Treasurer to all members of the Section at least fifteen days prior to the time of the regular meeting at which voting on the amendment will take place.
3. A complete revision of these Bylaws will be subject to all of the same procedures required for other amendments to these Bylaws.