SUCCESSFUL EVENT PLANNING


2007-2008

PROVIDENCE COLLEGE
Providence, Rhode Island
www.providence.edu

Updated December 2007

Published by:
The Office of Student Activities/Involvement/Leadership
Slavin Center, Room 104
Providence College
Providence, Rhode Island 02918
phone (401) 865-2211
fax (401) 856-1250
sail@mail.providence.edu

Edited by:
Leslie Heller
Assistant Director, The Office of Student Activities/Involvement/Leadership and the Slavin Center

Todd Incantalupo
Assistant Director, The Office of Student Activities/Involvement/Leadership and the Slavin Center

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12th Edition of the Successful Event Planning Guide

YELLOW PAGES  
On Campus Resources
Academic Media Services  x2118
Board of Programers Office  x2493
Grill Reservations/Central Reservations  x2070
Hurley of America Cleaning Company  x2073
          to make cleaning requests   Kevin Buzzerio  x2008
McPhail's General Information   Todd Incantalupo  x2211            
S.A.I.L. Office  x2211
Sharon L. Hay  x2211      
Todd Incantalupo  x2211
Leslie Heller  x2211     
Graduate Assistants  x2902
SAIL Office Facsimile   x1250
Slavin Information  x2444
Central Reservations    Vicky Moschou  x2070.  Vicky handles all room and facility      reservations including classroom space, athletic facilities, outdoor fields and the Slavin Center
Physical Plant     Main Number  x2166
Purchasing (purchase order numbers)  Jeannette Brown  x2282
Safety & Security Office (non-emergency)  x2391
Sodexho Catering  x2314
Student Congress Office  x2419
Vice President for Student Services  Rev. Brendan Murphy x2143
Executive Assistant to VPSS  Stacey DaSilva  x1185

Off Campus Resources  
Coast to Coast Specialty Advertising (Melisa)  349-4940 x 103
Fun Enterprises (novelty & variety entertainment) (781) 340-0180 
Northern Images (Photography)    (800) 540-0038
P.M.A. (Audio equipment)     421-6221
Party People (inflatable amusements)   (203) 878-3458
Party Vision (inflatable amusements)   (603) 673-3400
Party Warehouse      726-2491
Quality Rental      725-0928
Rhode Island Rentals     738-3855
Sani-Can (portable facilities)    333-1990 
Soundstage Audio      751-0650
Tremblay Bus Company       (508)999-6436x21

FORMS
This section contains samples of forms used by various campus departments in event planning.

Please use this section as a guide only and obtain original forms from the appropriate office when requesting services.  Pizza Request Forms are available in the Congress Office, Slavin G21.  All other forms listed below can be picked up at the SAIL Office, Slavin 104.

Forms:
Co-Sponsorship Proposal Form
Event Planning - Division of Responsibilities
Fundraising, Raffle, Sales or Solicitation Request Form
Itemized Cost of Event/Budget Worksheet
Pizza Request Form
Raymond Cafeteria Table Request Form
Request for Security &/or Fire Marshal
Standard Engagement Agreement (Performer Contract)
Travel Voucher (Trip Conditions, Responsibility, Eligibility, Cancellation Information)
Passenger Liability Form
Driver Liability Form