Intramural Sports Handbook

League Divisions / Competition Levels / Registration / Looking for a Team? / Eligibility / Sports Rules/Rule Changes / Team Captain Duties / Sportsmanship / Participant Conduct / Forfeits and Concedes / Protests / Schedule Information / Injuries and Liability / Equipment / Officiating / Evaluations / Questions, Comments or Suggestions

LEAGUE DIVISIONS:
Intramural competition is offered in three (3) divisions:

• Men’s ‑ Composed of individual men or men’s teams which may, but are not required to represent the various residence halls, clubs and organizations, or independent groups of the university community.
• Women’s ‑ Composed of individual women or women’s teams which may, but are not required to represent the various residence halls, clubs and organizations, or independent groups of the university community.
• CoRec ‑ Composed of teams consisting of a minimum number of players of each gender.  Teams may, but are not required to represent the various residence halls, clubs and   organizations, or independent groups of the university community.

COMPETITION LEVELS:
Intramural Sports competition is sometimes divided into two (2) different leagues.  Each team or individual is encouraged to select the level which best suits their abilities and interests. The Intramural Sports Coordinator reserves the right to move teams to a more appropriate level when necessary.   Team captains are encouraged to aid this process prior to the beginning of playoffs.  The following leagues are offered for some Intramural Sports:

• “A” league is designed for teams/individuals with high skill levels, seeking intense competition.
• “B” league is available for those with prior experience in the sport seeking a moderate level of competition and skill and those playing “just for fun”.

REGISTRATION:
Registration for all Intramural Sports activities will take place at the Intramural Sports Captain’s meetings.

• Sport Entry Forms may be obtained outside the Intramural Activities Board’s Office.
• Entry Forms are due at the Captain’s Meeting for that sport. 
• There is no Registration Fees, but a twenty dollar ($20) deposit is required and due at the Captain’s meeting. This deposit will be refunded in full at the end of the season as long as the team has not forfeited.
• Entry Forms must be complete in order for them to be accepted by the Intramural Sports Staff prior to the announced deadline.  The following is a list of information that is required for an entry form to be complete:  team name, sport selected to play, desired days and time of play, division of play, players full names, ID numbers, two different phone numbers & email addresses of the captain and co-captain with Banner ID numbers and the Forfeit fee deposit. 
• It is the responsibility of the team captain to submit a proper team name for their Intramural Sports team.  The following restrictions are enforced:  team names should only consist of two (2) to three (3) words (no Greek letters), no vulgar language, no reference to alcohol or other drugs and no discriminatory references (race, religion, color, national origin, or sex). 
• The Intramural Sports Coordinator reserves the right to censor and change team names accordingly

• Entries will be taken on a first‑come, first serve basis.  Space is limited in many activities therefore Captain’s meetings are mandatory.  Once the meeting is over, there is no guarantee that additional teams will be let into the league.
• Late entries will be accepted only if time and space allow.  Occasionally, teams entering a sport late will be inserted if another team drops out of competition, due to forfeits or sportsmanship issues.  At this point the teams on the “waiting list” will be inserted in the order of entry.
• In individual/dual sports and meets, individuals entering late may show up at the activity site and assume a position left open by a forfeit.

LOOKING TO GET ON A TEAM:
No team?  No Problem!  Simply come to the Captain’s meeting and sign up as a free agent for that sport.  Often individuals who are put on the “free agent list” are picked up from teams who attend the sport specific captains’ meetings.

ELIGIBILITY:
The following eligibility regulations have been established to protect the intramural athletes and to insure them ample opportunity to participate.  It is important that all participants observe the rules equally so that no team or individual may gain an advantage over those abiding by the rules.  Each participant is responsible for the verification of his/her own eligibility. Each team captain is responsible for the eligibility of his/her team members.

• In order to be eligible to participate in Intramural Sports, an individual must fall into one (1) of the following categories:
• • All participants must present a valid Providence College ID in order to gain access to the playing area, as well as participate in the seasons, NO EXCEPTIONS. No I.D., No Play!
  • Providence College Undergraduate student
  • Faculty/Staff members
  • Graduate or S.C.E. students who have purchased and have a current Peterson Recreation Center Activity Card.
• Before participation in an Intramural Sport, individuals must be registered on an entry form filed in the Intramural Sports Office.  This entry form becomes the official team roster.
  • For each Intramural Sport(s) there is a maximum and minimum number of players allowed.  These numbers vary per intramural sport/activity and they are known as roster limitations.  At no time will the Intramural Sports Office accept an entry form that does not fit within the roster limitations.
  • Roster additions and deletions may be made throughout the sport season in the Intramural Office, or they may be completed at the game site.
    • During scheduled contest(s), new players’ full names may be added at the game site up to the roster limitations.
    • If there is no space remaining on the team roster, names must be deleted and the new name of the team member(s) inserted into that roster spot.
    • The full names and Banner ID numbers MUST be clearly written on the appropriate score sheet for the new team member to be added to the permanent roster.  Players are not eligible until this occurs.
    • If this procedure is completed properly the Intramural Sports Office will add and delete the player(s) to the permanent team roster.  Note: Roster deletions are permanent.  The deleted player will not be eligible to compete unless she/he is added back to the roster.
    • For all intramural activities the final opportunity to add/delete a player(s) is during the last contest played in regular season.
  • No roster additions/deletions will be taken over the phone.
  • Substitutions in individual/dual sports must be made before a player’s first scheduled game/match.  The original player cannot re-enter the tournament after the substitution is completed.
• An individual may not participate for more than one team within a division in a given sport.  For example: a male may not play in Men’s A league and Men’s B league, or on two (2) Men’s A teams, but is allowed to play on a Men’s team and a CoRec team.
  • If a player wishes to change from one team to another, he/she must do so in the Intramural Sports Office before their current team’s first contest.
  • A player listed on two rosters will be considered a member of the team he/she first plays for.  *Any player signed in on a game score sheet will be considered to “have played.”
  • Any person playing under an assumed name or ID number shall be barred from intramural competition during that season and the team penalized with Forfeits for all the games in which the violator participated.  Players playing on two (2) teams will also be bared from intramural competition for the rest of the season, and the second team for which he/she played will receive a forfeit for all games that the violator participated.
  • Any individual violating these rules must meet with the Intramural Sports Coordinator if they wish to participate in any future intramural sport.
• Any person who is a member of a varsity or junior varsity squad shall not be eligible to participate in that sport or corresponding sports until the lapse of one (1) year from the end of the season in which he/she last competed. 
  • Member of varsity or junior varsity sport squads will be defined as: those on scholarship, walk-ons, or “red-shirts”.
  • Any person who has earned an Athletic Letter at any four year institution which gives college credit, regardless of size and level of competition shall not be eligible to participate in that sport, or corresponding sport(s) until the lapse of one (1) year from the end of the season in which the player last competed. 
  • Any person who tries out for, or is cut from a team after the second contest of the season shall be ineligible to participate in that sport or corresponding sport(s) until the lapse of one (1) year from the end of the season in which he/she last competed.

Corresponding sports are defined as follows:
o        Baseball/Softball        Softball, Wiffle Ball
o        Basketball                   Basketball, 3-on-3 Basketball, 3 point contest
o        Football                      Flag Football
o        Ice Hockey                 Floor Hockey, Ice Hockey
o        Golf                             Golf Tournaments
o        Soccer                        Soccer (Indoor/outdoor)
o        Volleyball                  Volleyball,  Wallyball

• Only two (2) sport club members are eligible to play on a team in their sport or corresponding sports.  In individual/dual sports, sport club members must play in “A” League in their sport, and may only have one (1) sport club team member per team.
• Any person who has competed as a professional in a sport shall not be eligible to participate in that sport or corresponding sport(s) until the lapse of seven (7) years from their last season on a professional roster.
• Minimum Consequences for using an ineligible player(s):
  • The team shall forfeit all contests in which the ineligible individual(s) played.
  • Players participating illegally are referred to the Intramural Sports Coordinator for further disciplinary action.

SPORTS RULES/RULE CHANGES:
General rules and regulations for each sport will be made available to students before competition begins.  In addition to the general rules, there are certain specific regulations, which will take precedence.  These rules are issued to participants before the start of competition.  The Intramural Sports Office reserves the right to put into immediate effect any new sport rule changes or modifications regarding participant eligibility.  Before doing so the Office will notify participants through team captains.

DUTIES OF TEAM CAPTAIN:
Each team entering an intramural activity must appoint a Team Captain.  The Captain is the official liaison between the team and the Intramu­ral Sports Program.  The Captain must be listed as a member of the team on the official team roster.  Specific responsibilities of the Captain include:

• Attending (or sending another team representative) to the Captains’ Meetings.
  • Captains’ Meetings are held at the beginning of all team sport seasons, and maybe before playoffs (see sport specific information for dates and times).
  • Any team not represented at the required captains’ meeting(s) for a team sport will not be allowed in the league. NO EXCEPTIONS!
• Individual/dual sports may or may not require a meeting.  The Intramural Sports Office will have schedules and rules available as specified on the sport flyer sheet (schedules and rules are available for pick-up at the Intramural Sports Office, they are also posted on both the intramural kiosk and online @ http://www.providence.edu/Student+Life/Intramurals/Rules/
• Notifying team members of playing rules, playing schedules and schedule changes, eligibility policies and procedures and ensuring that their team is in compliance to all intramural policies and procedures.
  • Submitting complete and correct team/player information on all Entry Forms.
  • Representing the team in the case of protests.

• During a contest the team captain is expected to cooperate fully with the Intramural Sports Staff in regards to: signing team members in on the official score sheet, lineups, scores, protests, injuries, player ejections, team conduct, spectator conduct, and any other situations that might arise throughout their participation in the sport/activity.
• Serving as a leader at contests by promoting fair play and helping create a positive atmosphere.

SPORTSMANSHIP:
A part of the philosophy of the Intramural Sports Program is that good sportsmanship is vital to the conduct of every contest.  Clearly, sporting contests are important to participants, but the importance should not become so overriding that players lose sight of appropriate behav