Copy Center / Mail Services  / Purchasing Procedures

Purchasing Procedures

Location: Harkins Hall, Room 401.
A copy of the Purchasing Department's Policy and Procedures Manual is available upon request. Please call Ext. 2282 to request a copy.

WHEN ORDERING OFFICE SUPPLIES UNDER $50.00 (i.e. pencils, pens, staples, etc.)
*Ordering Department must complete a Corporate Express "laundry" list form. (These forms are available by calling the Purchasing Department, Ext. 2282)
*This form must be approved by department head, Vice President, or other duly authorized individual.
*Send the white and yellow copies of this form to the Purchasing Department, Harkins Hall, Room 401.
*When ordering item(s) over $50.00, a purchase requisition must be completed.
*Corporate Express will pickup completed order forms from Purchasing on Tuesday and Friday of each week.
*Filled Orders will be delivered by Mailing Services on Wednesday and Monday of each week.
*All returns must be sent to the Mailroom with a copy of the packing slip attached and marked "Return".

WHEN ORDERING ALL OTHER GOODS AND SERVICES (i.e. conference registration, airline tickets, publications, etc.)

*Ordering Department must complete a purchase requisition form. The information on this form must include: suggested source(s) where known, name of individual requesting the item(s), budget account number to charge, and a complete description of the item(s) and price associated with each item(s).
*The purchase requisition must be approved by department head, Vice President, or other duly authorized individual.
*If requesting payment to be sent with order, a completed and approved voucher must be attached to purchase requisition.
*Purchase requisitions are sent to the Purchasing Department, Harkins Hall, Suite 401.

IMPORTANT NOTE: All Orders are Subject to Budget Approval. No orders will be processed unless they have appropriate authorized signatures.

COMPUTER SUPPLIES
Computer supplies such as toner cartridges, labels, diskettes, etc. are ordered through Computer Services using a Computer Supply Requisition Form. (These forms are available by calling Computer Services, Ext. 2345)