Providence College - ENCORE Catalog Tutorial


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HELIN/ENCORE Catalog Tutorial

Beginning in the Summer of 2008 the HELIN online catalog of Phillips Memorial Library changed to the ENCORE interface. The same database lies underneath the more graphical look-&-feel, but there are adjustments to the way some basic tasks are performed. This page will serve as a resource for walk-throughs, instructions, and questions on how to best use the new HELIN/ENCORE Catalog. Click on any of the categories below to be taken to that topic. (Updated: 27 August, 2008)

Searching

In the HELIN/ENCORE Catalog all searches start with a basic Keyword search. To limit these results, the user will use Facets—terms listed along the left-hand column of the page—such as author, title, subject, format, location, and language. Adding these facets will limit the number of items found, allowing you to focus down to the items you are most interested in.

Search By Title	Search By Author	Search By Subject
Enter any Search Term & Click Search Click the Title Facet under “Search Found In” in Left-Hand Column to limit results	Enter any Search Term & Click Search Click the Author Facet under “Search Found In” in Left-Hand Column to limit results	Enter any Search Term & Click Search Click the Subject Facet under “Search Found In” in Left-Hand Column to limit results

Advanced Search: You will find a link to “Advanced Search” next to any search box in Encore. Clicking this link will take you to the “classic” HELIN Catalog interface. Here you will be able to perform more specific searches such as: Title, Author, Subject, Call Number, Government Doc Number, ISBN, and Boolean Searching.

Using Facets

While all searches in ENCORE are Keyword Searches by default, you can quickly refine and narrow your search by adding one of the Facets listed along the left-hand side of the results page.

Limit By “Search Found In”	Limit By Format	Limit By Location
Perform initial search Click Title under “Search Found In” to limit to terms found in the Title Click Author under “Search Found In” to limit to terms found as Author Click Subject under “Search Found In” to limit to terms found as Subjects	Perform initial search Click on the format term (such as Print Material, Video/DVD, or Web Resource) on the list of facets under Format Or click on one of the format based collections (such as *JournalsNewspapers) on the list of facets under Collections**	Perform initial search Click on the specific location (such as PC for Providence College) on the list of facets under Location Or click on one of the location based collections (such as Providence College) on the list of facets under Collections
Limit By Language	Limit By Date of Publication
Perform initial search Click on the language term (such as English, or French) on the list of facets under Language	Perform initial search Click on the desired year (such as 2008 or 1994) on the list of facets under Publish Date

HINT: You can add facets from multiple categories (ie., add a Language Facet + a Location Facet + the Subject Facet) in order to create the most appropriate results set.
HINT: Clicking +more at the bottom of any list of facet terms will provide an expanded list of terms that can be used as facets.

View Full Record

The main results page will give you the basic information about a title, including Title, Author, Book Cover (if available), and availability.

To learn more about the book just click on the Title to view the full record.
You can easily return to the results page by clicking the Back To Results link at the top of the right-hand column.
You can also navigate to other titles on the results page using the thumbnails on the right-hand side of the Full Record page. Click on any cover to be taken to their full record, or use the arrows at the top and bottom of the box to view other titles in the results list.

Find Locations For A Title

Each listing will give one available copy of the item on the Available line in the description. If a copy is currently available at Providence College it will be listed here.

Show All Available Copies	Show All Copies
Click "Show All to expand a list of copies of the item, throughout HELIN, that are currently available for checkout.	Click this line to expand a complete list of copies of the item owned by HELIN institutions, which may or may not be currently available for checkout.

Note: This information is also included on the Full Record page for each title.

Limit Results To a Location: As a default, ENCORE will search all HELIN member collections for results. Clicking on the facet “PC” listed under Location on the left-hand side of the screen will limit your results to items owned by Providence College.

Requesting A Title

When you find the item you want in the catalog it is easy to request a copy from either the results page or the full record page.

Results Page	Full Record Page
Click the Request It link under title information Enter your Name & Barcode to login (You will only be asked for this information once a session) On the overlay screen that appears choose a specific copy if multiple are available Choose Pickup location Click Submit	Click the Request It link in left-hand column Enter your Name & Barcode to login (You will only be asked for this information once a session) On the overlay screen that appears choose a specific copy if multiple are available Choose Pickup location Click Submit

Searching the InRhode Catalog

You can search the InRhode Catalog throughout the ENCORE Catalog.

Catalog Home Page	Results Page	Full Record Page
Click on InRhode Library Catalog link listed under “Shared Library Resources” You will be taken to InRhode with a blank search box	Click on the Search Brown University @ InRhode icon under Other Sources in right-hand column You will be taken to InRhode with the keywords currently in your search box	Click on the Search Brown University @ InRhode icon in left-hand column You will be taken to InRhode searching for the specific Title you are currently viewing

Note: More local catalogs, such as Ocean State Libraries and WorldCat, as well as a direct link to Interlibrary Loan features, will be added to Other Sources in the near future.

Check Account Information

You can login to check your account at any time in the catalog after you log on.

Catalog Home Page	Results Page	Full Record Page
Click on My Library Account link listed under “HELIN Services” After entering your Name and Library Barcode you will be taken to your Account Information	If not logged in click Login at the upper right-hand corner of the screen and enter your Name and Library Barcode Click the “My Account” link at the upper right-hand corner of screen	If not logged in click Login at the upper right-hand corner of the screen and enter your Name and Library Barcode Click the “My Account” link at the upper right-hand corner of screen

Course Reserves

Information on Course Reserves remains linked to from the Catalog Home Page. This is the starting page upon entering the catalog and can be returned to at any time by clicking the HELIN/ENCORE icon at the upper-right corner of the screen.

General Navigation

Return To Search Results Page	Return To Catalog Home Page	Start A New Search
Click on Back To Results link at top of Your Results column on right-hand side of screen Or navigate to other titles in results list using list on right-hand side	Click on HELIN/ENCORE logo at top right of screen	Enter new search term in search box at top of screen Click the arrow to the right of the box