All full-time faculty who have an official role or who will actively participate in a conference are eligible to apply for travel funds. Maximum of two travel requests per fiscal year (July 1st- June 30th).  While the maximum faculty travel allocation is $2,200.00, faculty may spend up to 75% of their allocation ($1,650.00) on one authorized trip, with the remainder available for a second approved trip. An example of approved activities include a paper presentation, panel participant, poster session, session chair or moderator, paper respondent or discussant, conference chair or executive board member who is required to attend. 

Prior Approval
All requests for travel funds must be preapproved, even if department funds are requested. The request must be made through the faculty member's department chair, who forwards the request to Alyssa Neubecker in the Office of Academic Affairs for approval.  The request for travel funds must include confirmation that the faculty member's conference/seminar proposal has been accepted for presentation, as well as a breakdown of anticipated expenses. In addition, documentation describing the conference and fees should be included.  To assist with this process, faculty members are encouraged to complete the Travel Request Form at least four weeks prior to travel, if possible. Once the travel request is preapproved by Academic Affairs, the faculty member will receive an authorization letter, along with a travel expense report and a notification form from the Publications Office. The department chair also receives a copy of the authorization letter.  

Travel Arrangements
The Office of Academic Affairs has a limited annual budget to support faculty travel. All travel requests are reviewed to ensure the most cost-effective use of these funds so that all eligible faculty may participate in professional development opportunities.  
For detailed information regarding the travel policy, including accommodations, auto rentals, per diem, parking etc., please refer to the Procedural Steps for Faculty Travel. For detailed information regarding air travel, please refer to the Academic Affairs Air Travel Guidelines.

Submission of Travel Expense Report
The Travel Expense Report must be submitted, with original receipts , to the Office of Academic Affairs within one week of the completion of travel. The Travel Expense Report is available as a PDF or Excel form. 

Travel Expense Report Instructions
Providence College Travel Expense Report- PDF
If using the PDF version: print form, complete required fields, sign and submit form with original receipts.

Providence College Travel Expense Report- Excel
If using the Excel version: complete the shaded areas (form will calculate total values), print and sign form and submit with original receipts.